Onboarding is the process of helping new employees get started in their jobs. It involves showing them around their new workplace and teaching them the necessary skills to perform their job effectively. In Singapore, where businesses are constantly evolving, effective onboarding is crucial.Â
But did you know that 88% of employees say their onboarding experience was not good? When onboarding isn’t done right, new employees might feel confused or not ready for their job, and they might even leave soon after starting.Â
That’s why it’s crucial to select the best onboarding software for your business.Â
This blog will compare the top HR onboarding software options for 2025 in Singapore, allowing you to find the one that works best for you.
What is HR Onboarding Software
HR onboarding software is a digital solution designed to streamline and automate the process of integrating new hires into an organisation. It handles tasks such as collecting employee documentation, assigning training modules, and managing compliance checklists.
The goal is to make onboarding smoother, faster, and more engaging for both HR teams and new employees. By reducing manual work, the software allows HR professionals to focus on providing a more human and welcoming experience.
Why Choose HR Onboarding Software?
Before diving into specific platforms, it’s important to understand why onboarding software is critical for modern HR operations.
HR onboarding software simplifies the process for HR teams and new hires. Here’s why it’s valuable:
- Time Savings: Automating paperwork and workflows.
- Improved Engagement: Personalised experiences for new hires.
- Compliance: Meeting Singapore’s Employment Act and CPF requirements.
- Retention: An effective onboarding process can improve employee retention by 82%.
For Singapore businesses, local integrations (e.g., CPF, Xero) and support for expatriates are must-haves. Now let’s take a closer look at the key features of an efficient HR onboarding software.
Key Features to Look for in HR Onboarding Software
There are many onboarding solutions available. The right platform meets your needs and supports long-term HR success.Â
When evaluating onboarding software, prioritise:
- Automation: Speeds up tasks like document collection and task assignment
- Customisation: Adapts workflows to different roles
- Integration: Works with payroll, benefits, and IT platforms (e.g., Microsoft 365)
- Mobile Access: Enables onboarding via mobile devices
- Compliance Tools: Covers CPF, MOM, and IRAS requirements
- Analytics: Tracks progress and engagement
- Personalisation: Includes welcome messages, gamification, and mentor pairing
- Global Readiness: Supports international hires
- Local Support: Offers customer service in Singapore
These features help ensure your onboarding software delivers a seamless, compliant, and engaging experience for every new employee.
With a clear understanding of what to look for, let’s dive into the top onboarding platforms available in Singapore this year.
Top HR Onboarding Software in Singapore for 2025
Choosing the right HR onboarding software is essential for Singaporean businesses aiming to simplify new hire integration, ensure compliance, and enhance employee experience.Â
Here is a detailed review of the leading onboarding platforms.
1. TeamLease Digital
TeamLease Digital is Singapore’s top HR technology marketplace. It connects businesses with a range of HR solutions, including onboarding platforms. The platform links HR tech vendors with users, offering advice, product discovery, and implementation support.
Features
- Access to a wide range of HR software vendors, including onboarding, payroll, recruitment, performance management, and employee engagement tools.
- Tools and resources to compare HR onboarding software based on features, pricing, and user reviews.
- Expert guidance to help businesses identify, evaluate, and implement the most suitable HR technology for their needs.
- Assistance with software deployment, integration, and change management.
- Access to webinars, workshops, and networking opportunities with HR professionals and tech vendors.
- Direct connections to local and global HR onboarding software providers.
Pros and Cons
| Pros | Cons |
| One-stop platform for discovering and comparing HR onboarding solutions | Not a proprietary onboarding software, functions as a marketplace and consultancy |
| Neutral, expert-driven recommendations tailored to Singapore’s regulatory environment | The actual onboarding experience depends on the chosen vendor |
| Access to both local and global HR tech vendors | No direct hands-on onboarding features; relies on third-party solutions |
| Advisory and implementation support reduces risk and speeds up adoption | Pricing transparency for vendor products may vary |
| Regular insights, webinars, and HR tech community events |
Pricing
- Marketplace Access: Free for users searching for HR tech solutions.
- Advisory & Consultation: May be free or fee-based depending on the engagement scope.
- Vendor Software Pricing: Varies by vendor; HRTech.sg facilitates introductions and negotiations but does not set software prices.
Suitability
- Best For:
- Singaporean businesses (SMEs to enterprises) seeking to discover, compare, and implement HR onboarding software.
- HR leaders need expert advice to navigate the crowded HR tech market.
- Companies that want to ensure compliance with Singapore’s HR regulations.
- Not Ideal For:
- Organisations seeking an out-of-the-box onboarding platform directly from HRTech.sg.
- Businesses that want a single-vendor, proprietary HR onboarding solution.
If you’re looking to explore a variety of onboarding solutions tailored to Singapore’s regulatory landscape, TLD provides a useful starting point. It allows HR teams to compare features, connect with trusted vendors, and make informed choices without jumping straight into a commitment.
2. BambooHR
BambooHR is a leading HR software designed specifically for small and medium-sized businesses. It offers a comprehensive onboarding solution that simplifies the hiring process with automation and self-service tools, making it easy to welcome new employees and manage their information digitally.
Features:
- Automated onboarding workflows and checklists
- Paperless onboarding with e-signatures
- Employee self-service portal
- Applicant tracking system (ATS) and performance management
- Mobile-friendly interface
Pros and Cons
| Pros | Cons |
| Intuitive, user-friendly interface | Customer support can be slow |
| Customisable onboarding templates and reports | Pricing is not publicly disclosed |
| Enables paperless onboarding and digital document management | May experience slowdowns with many users |
| Mobile access for remote onboarding | Lacks built-in payroll for Singapore |
Pricing: On request (monthly subscription)
Suitability: Small to medium-sized businesses seeking an easy-to-use, all-in-one HR onboarding solution.
3. Gusto
Gusto is an all-in-one HR platform that combines payroll, benefits, and onboarding. It is especially popular among startups and small businesses that want to streamline employee management while ensuring compliance with tax and labour laws.
Features
- Integrated payroll and benefits management
- Automated onboarding checklists and task reminders
- Digital document collection and e-signatures
- Tax compliance and filing automation
- Integrations with ATS, accounting, and time-tracking tools
Pros and Cons
| Pros | Cons |
| Combines payroll, benefits, and onboarding in one platform | Customer support may be slow or unresponsive |
| Simplifies tax compliance and payroll management | Pricing can be expensive for larger teams |
| Customisable onboarding workflows | Limited advanced HR features beyond payroll |
Pricing
- Simple: $40/month
- Plus: $80/month
- Premium: $180/month
Suitability: Best for small to medium businesses needing combined payroll and onboarding management.
4. Workday
Workday is a comprehensive enterprise-grade HR and finance platform designed for large organisations. Its onboarding module is highly customisable and integrates seamlessly with other HR functions, providing deep insights and analytics for workforce planning.
Features
- Comprehensive enterprise HR suite
- AI-powered workforce analytics and planning
- Customisable onboarding workflows
- Mobile access and self-service options
- Global compliance support
Pros and Cons
| Pros | Cons |
| Highly scalable and customisable for large enterprises | High cost; pricing not publicly available |
| Advanced analytics and reporting capabilities | Complex and time-consuming implementation |
| Supports multi-location and global HR needs | Overkill for small and medium businesses |
Pricing: On request
Suitability: Large enterprises with complex onboarding and HR requirements.
5. Enboarder
Enboarder focuses on delivering a highly engaging and personalised onboarding experience. It uses interactive content and mobile-first workflows to help companies build strong employee connections from day one.
Features
- Drag-and-drop onboarding workflow builder
- Mobile-first design for remote and distributed teams
- Automated reminders and task management
- Analytics and engagement tracking
Pros and Cons
| Pros | Cons |
| Highly customisable and user-friendly onboarding journeys | Pricing not publicly available |
| Strong focus on employee engagement and experience | It may be too feature-rich for very small teams |
| Mobile accessibility | Limited public information on implementation |
Pricing: On request
Suitability: Mid-sized to large companies prioritising engagement and personalised onboarding.
6. factoHR
factoHR is a scalable HR platform that supports businesses of all sizes with automated onboarding and compliance features. It is designed to streamline HR processes while providing secure document management and analytics.
Features
- Automated onboarding workflows
- Digital document management and secure storage
- Analytics and reporting dashboard
- Mobile access
Pros and Cons
| Pros | Cons |
| Scalable for startups to large enterprises | Pricing is not publicly available |
| Streamlines complex onboarding processes | May require customisation for best fit |
| Secure and compliant document handling | Less brand recognition compared to global players |
Pricing: On request
Suitability: Businesses of all sizes seeking scalable onboarding automation.
7. Sentrifugo
Sentrifugo is a free, open-source HRMS ideal for small and medium businesses with limited budgets. It offers core onboarding features along with performance management and employee self-service capabilities.
Features
- Onboarding, performance appraisal, and background checks
- Employee self-service portal
- Customisable workflows
Pros and Cons
| Pros | Cons |
| Free and open-source | Requires technical expertise for customisation |
| Reduces HR workload via self-service | Lacks integration with other platforms |
| Suitable for budget-conscious SMEs | Limited support and community resources |
Pricing: Free
Suitability: Small to medium businesses with technical resources and limited budgets.
8. WorkBright
WorkBright specialises in mobile-first onboarding, making it easy for companies with remote or distributed teams to collect documents, verify compliance, and complete onboarding quickly.
Features
- Mobile-friendly onboarding forms
- I-9 verification and compliance tools
- Remote document submission and e-signatures
Pros and Cons
| Pros | Cons |
| Simplifies remote and on-the-go onboarding | Pricing details are not publicly available |
| Reduces paperwork and speeds up compliance | Limited broader HR functionality |
Pricing: On request
Suitability: Organisations with a remote or distributed workforce, needing mobile onboarding.
9. Deel
Deel is designed for companies hiring international employees. It simplifies global payroll, compliance, and onboarding with AI-powered insights and automated contract management.
Features
- International payroll and onboarding
- AI-powered compliance insights
- Automated contract generation and e-signatures
Pros and Cons
| Pros | Cons |
| Supports global hires and compliance | Pricing varies by product and can be complex |
| Simplifies international payroll and onboarding | It may be costly for smaller companies |
Pricing: Starting at $19/month (varies by plan)
Suitability: Companies with international employees and global payroll needs.
10. UKG Pro
UKG Pro is a culture-driven HR platform that uses AI to guide onboarding and workforce management. It focuses on enhancing employee experience and engagement through personalised onboarding journeys.
Features
- Culture-driven onboarding workflows
- AI-guided human capital management
- Employee engagement and analytics
Pros and Cons
| Pros | Cons |
| Strong focus on employee experience and culture | Pricing is not publicly available |
| Advanced AI tools for workforce management | It may be complex for smaller businesses |
Pricing: On request
Suitability: Organisations emphasising culture and AI-driven HR management.
11. Rippling
Rippling offers a unified platform that combines HR, IT, payroll, and finance management. It automates onboarding by provisioning devices, software, and access, streamlining the entire employee setup process.
Features
- Unified HR, IT, payroll, and finance management
- Automated device and software provisioning for new hires
- Employee self-service portal
Pros and Cons
| Pros | Cons |
| Integrates HR with IT and finance for seamless onboarding | Can be complex for non-technical users |
| Automates the provisioning of hardware and software | Pricing details are not publicly available |
Pricing: On request
Suitability: Businesses wanting integrated HR and IT onboarding processes.
With so many options available, making the right choice depends on your organisation’s unique needs.Â
How to Choose the Right Onboarding Software
Selecting the best onboarding software for your organisation is a critical decision that impacts both HR efficiency and new hire experience. Here are key pointers to help you make the right choice:
- Assess Business Size: Small and medium-sized enterprises (SMEs) may find TeamLease Digital more suitable, while larger enterprises may prefer Rippling for its broader features and scalability.
- Evaluate Workforce Needs: For global teams, Deel offers great flexibility, while QuickHR is ideal for businesses with local teams in Singapore.
- Check Compliance: Ensure the software complies with local regulations, including CPF and MOM requirements, to avoid potential legal issues.
- Test Integrations: Make sure the onboarding software can integrate smoothly with your existing systems, such as payroll, HR, and communication tools. You can align towards TeamLease Digital in this case.Â
- Use Free Trials: Before committing, try out free trials from platforms like BambooHR or Employment Hero. This gives you hands-on experience to ensure the software meets your needs.
These criteria can help you narrow down the best fit for your team.
Practical Tips for Ensuring Compliance in Singapore
Beyond software functionality, compliance is essential. The following practices will help your business stay aligned with local laws:
- Know the Law: Stay updated on the Employment Act, CPF, PDPA, and MOM rules.
- Use OBS: From July 2024, MOM’s Onboard Booking System is mandatory for certain industries.
- Statutory Contributions: Ensure timely CPF, SDL, and FWL submissions.
- Maintain Records: Keep accurate records for at least 7 years.
- Payroll Compliance: Provide itemised payslips, meet IRAS requirements.
- Work Pass Management: Verify eligibility and file IR21 for departing foreign staff.
Implementing these steps ensures your HR practices remain both effective and lawful.
Conclusion
Choosing the best onboarding software is a smart move for any business in Singapore. It helps HR teams save time, reduces errors, and gives new hires a smooth start. With the right platform, you can improve compliance, boost employee engagement, and make onboarding simple for everyone.Â
If you want to make your search easier, TeamLease Digital is the perfect place to start. As Singapore’s top HR technology marketplace, it connects you with the best onboarding software solutions tailored for local businesses. You can compare features, get expert advice, and find trusted vendors, all in one place.Â
Contact TeamLease Digital today to explore, compare, and choose the best onboarding software for your business. Give your new hires the welcome they deserve and set your team up for long-term success!
